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Solutions

The two solutions are to purchase additional copying machines with unlimited usage or provide a mailroom and a position for a mailroom clerk with the responsibility of copying and mailing documents for the organization.

Providing additional copying machine would elevate the stress of employee finding time to make copies. The cost for the additional copiers would be justified by the employee’s ability make the necessary copies for job completion. Often deadlines are important in line of a multi-media company. Changes are always occurring and the company must be prepared to meet the deadlines. Employees would no longer stress on the long waiting periods for copying privileges.

The executive assistant would no longer be required to make copies. Elevating this task would enable the executive assistant to perform obligations for the company under their job description.

The second solution of creating a mailroom, along with a position for a mailroom specialist to make the copies with the existing machine. The mailroom clerk would be responsible for the copying of material, mailings and distribution of mail and copied material. Creating this mailroom and position will still allow for the limited usage of the copying machine but will ease the waiting period for employees to make copies. The mailroom clerk would elevate the existing unorganized duties of copying.

Solution Choice

Creating a mailroom, along with a position for a mailroom specialist, would be the best system fit. This mailroom would also conquer the problem of packages and mail being distributed in a timely manner. The copying process would allow employees to receive the needed material, while the company maintains its cost of limited copies to employees.

Conclusion

Identifying system fit problems within organizations can help decide if the inconsistencies are harmful. Developing a diagnosis allows organizations to develop and implement strategies and goals. When diagnosing a system fit problem, organizations must determine if the organization needs strategic plans, the effects of changes, whether the system fit will be effective and consequences of the system fit.

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